The Permissions tab can be accessed by right-clicking on the folder you want to grant access to and the selecting Properties from the context menu that opens. Folder-level permissions can also be used to grant a delegate access to more folders than that are shown in the Delegates dialog. If all you want to do is grant someone access to (some of) your mailbox folders, then folder-level permissions is the way to go. There is no way to grant this permission on a per-folder basis. You can grant this permission in the Delegate Permissions dialog of each delegate via the option: Delegate can see my private items (see image above). Private itemsĭelegate permissions are also required when you want to grant your colleague the permission to see items which are marked as Private. If you only want to provide sharing permissions, then you’ll need to set that directly on the Calendar folder (see the “Folder permissions” section below).Ĭalendar delegate permissions for Office 365 accounts.
When using Outlook for Office 365 with an Exchange Online account, then you’ll see a simplified option for either granting delegate access to your Calendar as well or not. Granting a Delegate permissions to manage your Calendar. To make them a true delegate for your Calendar, you should also enable the option Delegate receives copies of meeting-related messages sent to me. There is a general setting in the main Delegates dialog (see image above) to control whether or not you will still receive these messages yourself as well. If you want your colleague to be able to process your meeting requests and responses, then you need to use the Delegates dialog as well. Select the Inbox folder of your Exchange mailbox.įile-> Account Settings-> Delegate Accessĭelegates are people who are allowed to send on behalf of you. If you only want to provide someone access to (some of) your mailbox folders, then you should not use the Delegates dialog but set folder level permissions instead. This is the main thing and difference to be aware of.
However, by doing so, you also grant these people the permission to send out emails on your behalf (via the From field), which often isn’t desired. Often, people prefer to grant permissions via the Delegates dialog as it allows them to set the permissions on multiple folders such as the Inbox, Calendar and Contacts folder in one go and Outlook automatically informs the user about it via email. What are the differences between setting the permissions via the Delegate dialog and the Permissions tab? I noticed that the people for which I set the permissions per folder do not show up in the Delegates dialog. To resolve this issue, have the calendar owner create all shared calendars under the default Calendar folder.When I want to grant someone permissions to my Exchange mailbox, I found that I can either do this via the Delegates options dialog or via a right click on the folder-> Properties-> tab: Permissions. Therefore, you cannot open this folder in Outlook for Mac. However, the Third Calendar folder is not a subcalendar under the default Calendar folder. Therefore, you can open the Second Calendar folder in Outlook for Mac. In this example, the Second Calendar folder is a subcalendar of the user's shared default Calendar folder.
Calendar permissions on outlook for mac for mac#
In Outlook 2016 for Mac and Outlook for Mac 2011, you cannot open a shared Calendar folder that is not a subcalendar of the user's shared default Calendar folder.įor example, a user shares the following Calendar folders with you: When you have access to multiple shared Calendar folders, you cannot open one or more of the shared Calendar folders in Outlook 2016 for Mac or Outlook for Mac 2011.
Applies to: Outlook 2016 for Mac, Outlook for Mac for Office 365.You cannot open a shared calendar in Outlook for Mac
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